Privacy Notice for Video Surveillance

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HKScan Oyj or any affiliate entity owned or controlled by HKScan Oyj (“HKScan”, “we”, “us”) is the data controller in relation to the processing of your personal data through video devices installed in HKScan’s premises.

On this page, we describe and provide further information on how we will collect and process personal data relating to you through video devices when you visit HKScan’s premises or if you are employed by us and work at one of the premises. Personal data means any information which may be used to identify an individual.

It is important to us that you feel safe with how we handle your personal data. We take measures to ensure that your personal data is protected and that the processing of your personal data is carried out in accordance with applicable data protection regulations and our internal policies and procedures.

Video devices” means cameras or other video device systems designed to capture and record images or videos of individuals and property.

Premises” means HKScan’s office premises, production facilities and other premises, including the buildings and related outer areas (e.g. gates, entrance points to the building, and loading docks) of the buildings, where video devices have been installed.

Please see the table below to get more information on who is the data controller in respect to the processing of your personal data through video devices at different HKScan premises.

Data controller

Premises

HKScan Oyj

  • Turku

HKScan Finland Oy

  • Eura, Forssa, Mikkeli, Outokumpu, Rauma, Vantaa

Paimion Teurastamo Oy

  • Paimio

HKScan Sweden AB

  • Halmstad, Kristianstad, Linköping, Skara, Stockholm

HKScan Denmark A/S

  • Skovsgaard, Vinderup, Århus

AS HKScan Estonia

  • Loo, Rakvere, Tabasalu, HKScan’s own farms

AS Rakvere Farmid

  • Viljandi, Rakvere Farmid’s own farms

AS HKScan Latvia

  • Jelgava, Riga

HKScan Poland Sp. z o.o.

  • Swinoujscie

Our premises have video devices which may automatically capture and record photos or videos of you when you visit our premises or if you are working at our premises. This recording may contain your personal data when such pictures or videos can be used to identify you. The video devices installed at our premises may be divided in to two categories: (1) video devices installed at outer areas of buildings and (2) video devices installed inside of buildings.

The video devices installed at outer areas of buildings include video devices capturing parking areas, gates, fence line, building entrance and exit points, loading docks or other delivery areas, as well as other yard areas (“outer area video devices”). The video devices inside of buildings include video devices capturing buildings from the inside, including areas meant for animal transportation, slaughterhouses, production facilities and production lines, as well as entrance and exit points to secure areas, protected rooms or common areas (“inner area video devices”).

It is important to notice that the locations and positioning of video devices are such that they are not intended to cover the surrounding public spaces where our premises end.

Furthermore, please note that we do not use automatic facial recognition or similar technologies in order to uniquely identify you or any other individual, as a result of processing biometric data. 

We do not process your personal data through video devices for any other purpose than those specified below. We process your personal data for the following purposes:

Ensure the safety and welfare of animals and compliance with related obligations

If you are working with animal welfare related duties (e.g. animal feeding, animal transportation or slaughterhouse related activities), we may process your personal data through inner area video devices. The processing is conducted for the purposes of ensuring the safety and welfare of animals as well as in order to ensure that proper animal welfare practices and related statutory obligations are complied with.

Categories of personal data

Legal basis

  • Photos or video records

Legitimate interests. The processing is necessary in order to ensure the safety and welfare of animals as well as to ensure that proper animal welfare practices and related statutory obligations are complied with.

 

Ensure efficiency of production processes

If your work consists of working on a production line, we may process your personal data through inner area video devices. The processing is conducted for the purposes of ensuring efficiency of production line. By ensuring the efficiency of the production line, we are able to utilize resources in a cost-effective way. In this connection, by monitoring and displaying the production line to you via monitoring screens, we enable you to detect and fix (or correct the immediate condition) abnormalities occurring on the production line.

Categories of personal data

Legal basis

  • Photos or video records

Legitimate interests. The processing is necessary in order to ensure efficiency of production process and utilization of resources in a cost-effective way.

 

Ensure security of premises and the safety of our employees and visitors

When you arrive at gates guarding our premises, or when you are at building entrance point, or working at loading docks or in yard area, we may process your personal data through outer area video devices. The processing is conducted for the purposes of protecting our premises against unauthorized access, burglary, vandalism or other property related crimes. Furthermore, the processing is also carried out for the purpose of protecting the safety of our employees and visitors against external and work safety related threats.

Categories of personal data

Legal basis

  • Photos or video records

Legitimate interests. The processing is necessary in order to protect our premises against unauthorized access, burglary, vandalism or other property related crimes, as well as in order to protect the safety of our employees and visitors against external and work safety related threats.

 

Protect property, professional trade secrets and information security

If you are our employee or a visitor at the premises, we may process your personal data through inner area video devices installed at entry or exit points to secure areas, protected rooms and common areas. The processing is conducted for the purposes of protecting our property, including professional trade secrets and information security systems, against theft, unauthorized access to information or other type of intentional actions of malicious intent.

Categories of personal data

Legal basis

  • Photos or video records

Legitimate interests. The processing is necessary in order to protect our property, including professional trade secrets and information security systems, against theft, unauthorized access to information or other type of intentional actions of malicious intent.

 

Investigate damages or security incidents as well as establish exercise or defend legal claims

In case of a damage or security incident endangering the safety of animals, our employees or visitors, or our property and premises, we may process your personal data for the purposes of investigating the incident. Furthermore, and where necessary, we may process your personal data for the purposes of establishing, exercising or defending legal claims.

Categories of personal data

Legal basis

  • Photos or video records

Legitimate interests. The processing is necessary in order to investigate damages or security incidents endangering the safety of animals, our employees or visitors, or our property and premises. In addition, the processing is necessary in order to establish, exercise or defend legal claims.

We retain photos or video records containing personal data only for a period that is necessary to achieve the purposes for which personal data is processed. Photos or video records are generally stored between 1 to 12 months, depending on the purpose of processing and the premise location in question. In case of a damage or a security incident, we may store related photos or video records for a longer period in order to investigate the incident as well as to establish, exercise or defend legal claims.

In order to obtain more specific information of the retention periods of personal data, please see your local language version of this privacy notice.

Where necessary, we share your personal data with others. The recipient is the data controller for the processing of your personal data, unless we have stated otherwise.

We share your personal data with:

Service providers

In order to fulfil the purposes of the processing of your personal data, we share personal data with service providers that we have engaged. These service providers provide security services to us (such as guarding services and electronic security services, including video devices and system management handling). The service providers may only process your personal data for these purposes and in accordance with our instructions and not for their own purposes. We are the data controller for the processing of personal data that the service providers carry out on our behalf.

Other recipients

In certain cases we share, if necessary, your personal data with other recipients for certain purposes e.g. when fulfilling legal obligations or handling and defending legal claims.

Recipient

Purpose

Legal basis for the transfer

HKScan Group companies

We may share necessary personal data with other HKScan Group companies for the purposes of detecting and/or investigating damages or security incidents.

Legitimate interest. The processing is necessary in order to fulfill our legitimate interests relating to detecting and/or investigating damages or security incidents.

Public authorities

We share necessary personal data with public authorities if we are obligated under law to disclose the information.

Legal obligation. The processing is necessary in order to fulfill legal obligations.

Courts, counterparties etc.

In order to manage and defend legal claims we share personal data to other parties.

Legitimate interest. The pro­cessing is necessary in order to fulfil our legitimate interest of managing and defending legal claims.

Law enforcement authorities, e.g. police

We share personal data with law en­forcement authorities, e.g. the police if we are obligated under law to disclose information.

Legal obligation. The processing is necessary in order to fulfill legal obligations.

We always strive to store and process personal data within the EU/EEA. However, some of our service providers may be located outside the EU/EEA and in such case personal data will be processed outside the EU/EEA. In order to ensure that the personal data is protected we make sure that appropriate safeguards are in place in relation to the service providers which handle your personal outside the EU/EEA, e.g. by way of data transfer agreements (which include standard data protection clauses adopted by the EU Commission). If you have questions regarding to which countries your personal data is transferred and which safeguards we take to protect your personal data, or to request a copy of such safeguards and information, respectively, where they are available, please contact us at privacy@hkscan.com.

Under data protection regulations, you have certain rights in relation to the processing of your personal data. We process your personal data to the extent necessary in order to fulfill your rights. Please submit requests for exercising your rights through our data privacy website or by contacting us at privacy@hkscan.com.

You have the right to:

Access your personal data

You have the right to access personal data we process about you. You may request a copy of your personal data through our data privacy website, which can be found here. We will provide you with it unless we have lawful reasons not to share this data or if sharing the data would adversely affect the rights and freedoms of others.

Update your personal data

You have the right to request that incorrect or incomplete personal data is corrected or completed. Please note, however, that this right does not apply to photos or video records collected.

Object to the processing of personal data

You have the right to object to the processing of your personal data based on a legitimate interest for reasons which concern your particular situation. In such a situation, we will stop using your personal data where the processing is based on a legitimate interest, unless we can show that the interest over­rides your privacy interest or that the use of your personal data is necessary in order to manage or defend legal claims.

Delete your personal data

Under certain circumstances you have the right to request that your personal data is deleted. However, we cannot delete your personal data if we for example are obligated under law to keep the data.

Restrict the use of your personal data

You have the right under certain circumstances to request that the processing of your personal data is restricted. If the processing of your personal data has been restricted we may only, besides storing the data, process your personal data with your consent, in order to establish, exercise or defend legal claims or to defend rights of others.

We may occasionally update this information, e.g. if we would process personal data for new pur­poses, collect additional categories of personal data or share personal data with other recipients. In such a case we will notify you in an appropriate way. The latest version of the information is always published on this page.

If you have any questions regarding the processing of your personal data, please do not hesitate to contact us. See below for contact details. If you are not satisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority within your jurisdiction.

HKScan Oyj
Company registration number: 0111425-3
Lemminkäisenkatu 48, 20520 Turku
E-mail: privacy@hkscan.com