HKScan Oyj and/or the affiliate entity owned or controlled by HKScan Oyj in Finland with whom you are applying for job (“HKScan”, “we”, “us”) is the data controller in relation to the processing of your personal data as a job applicant. The relevant data controller is always the HKScan company where you want to be employed at (i.e. the HKScan company which is looking for a new employee).

On this page, we describe how we collect, process, store and share your personal data, and what are your legal rights. Personal data means any information which may be used to identify an individual.

It is important to us that you feel safe with how we process your personal data. We take measures to ensure that your personal data is protected, and that the processing of your personal data is carried out in accordance with applicable data protection regulations and our internal policies and procedures.

We collect your personal data, for the most part, directly from you during the recruitment process, e.g. when you fill in and send us your application through our website, or according to what you have told us during job interview, or when you contact us by telephone, email or some other way. In addition, your personal data may be collected in the following ways:

Personal data that we collect or generate automatically, e.g. when you use our website, we will automatically collect personal data (such as online identifiers) about you and your visit on our website (read more about the processing of your personal data on our websites here).

Personal data that we collect from other sources, e.g. personal data that we receive from personality and aptitude assessment service provider, personal data we receive from recruitment service provider, as well as personal data that we collect from your former employer or educational institution in connection with recommendations.

We process your personal data for the following purposes:

Manage the recruitment process

When you send your job application to us through our website or via email, we process your personal data for the purposes of receiving, storing and managing your job application, as well as in order for us to be able to take you into consideration during the recruitment process. You may apply directly to a position or send an open job application.

Establish capacity to perform the work in question (personality and aptitude assessments)

We may process your personal data in connection with personality and aptitude assessments when we receive statements of such assessments from personality and aptitude assessment service provider in order to evaluate and establish your capacity to perform the work in question and/or to evaluate your need for training or other professional development.

Job applicant evaluation for the purposes of reaching a selection decision

We may process your personal data while evaluating your skills, competences and interests, as well as in connection with recommendations and job interviews in order to be able to reach a selection decision of the most suitable job applicant for the position in question.

Assessment of health or working and functional capacity (medical examinations)

If you have been selected for a position, we may process your personal data in connection with medical examinations. We carry out medical examinations in cooperation with an occupational health care service provider in accordance and as required by the Finnish Occupational Health Care Act (1383/2001). Purpose of the medical examination is to investigate whether the work causes you risk of illness and/or to investigate your working capacity or functional capacity for the purposes of health requirements associated with the position. We may also conduct a salmonella test if your position requires working with production, processing or distribution of beef, pig or poultry in order to determine your capacity to work as well as to ensure hygiene of foodstuffs and high sanitary quality of our products.  

Determine the use of narcotics for the purposes of associated work requirements or securing HKScan’s interests

If you have been selected for a position, we may process your personal data in order to determine whether you have used narcotics for purposes other than medical purposes. We may conduct a drug test if you are required to work in a position which requires accuracy, reliability, independent judgement or good ability to react. In addition, we may conduct a drug test if performing the work while under the influence of drugs or while addicted to drugs could endanger occupational safety, or endanger the protection, usability, integrity and quality of information received while working, or endanger the security of trade secrets or our financial interests. We conduct drug tests in cooperation with an occupational health care service provider in accordance and as required by the Finnish Occupational Health Care Act (1383/2001).

Communication of job notifications

We process your personal data if you want to receive notifications about career opportunities with us by giving your contact information in recruitment fairs, or in events organized in co-operation with institutes of higher education, or when you subscribe to job alert mailing list through our website.

Where necessary, we share your personal data with others. The recipient is the data controller for the processing of your personal data, unless we have stated otherwise.

We share your personal data with:

Service providers

In order to fulfil the purposes of the processing of your personal data, we share personal data with service providers that we have engaged. These service providers provide IT services (such as data storage and management services), personality and aptitude assessment services, and recruitment services (such as recruitment process management, and skill and competence evaluation). The service providers may only process your personal data for these purposes and in accordance with our instructions and not for their own purposes. We are the data controller for the processing of personal data that the service providers carry out on our behalf.

Other recipients

In certain cases we share, if necessary, your personal data with other recipients for certain purposes (e.g. to perform medical examinations or to fulfill legal obligations and to handle and defend legal claims). These recipients are the data controller for the processing of personal data.

We always strive to store and process personal data within the EU/EEA. However, some of our service providers are located outside the EU/EEA and in such a case personal data will be processed outside the EU/EEA. In order to ensure that the personal data is protected we make sure that appropriate safeguards are in place in relation to the service providers which handles your personal outside the EU/EEA, e.g. by way of international data transfer agreements. If you have questions regarding to which countries your personal data is transferred and which safeguards we take to protect your personal data, or to request a copy of such safeguards and information, respectively, where they are available, please contact us at privacy@hkscan.com.

Under data protection regulations, you have certain rights in relation to the processing of your personal data. We process your personal data to the extent necessary in order to fulfill your rights. Please submit requests for exercising your rights through our data privacy website or by contacting us at privacy@hkscan.com.

You have the right to:

Access your personal data

You have the right to access personal data we process about you. You may request a copy of your personal data through our data privacy website, which can be found here. We will provide you with it unless we have lawful reasons not to share this data or if sharing the data would adversely affect the rights and freedoms of others.

Update your personal data

Furthermore, you have the right to request that incorrect or incomplete personal data is corrected or completed.

Withdraw consent

To the extent we rely on your consent to process personal data you have the right to at any time with­draw your consent.

Object to the processing of personal data

You have the right to object to the processing of your personal data based on a legitimate interest for reasons which concerns your particular situation. In such a situation, we will stop using your personal data where the processing is based on a legitimate interest, unless we can show that the interest over­rides your privacy interest or that the use of your personal data is necessary in order to manage or defend legal claims.

Delete your personal data

Under certain circumstances you have the right to request that your personal data is deleted. However, we cannot delete your personal data if we for example are obligated under law to keep the data.

Restrict the use of your personal data

You have the right under certain circumstances to request that the processing of your personal data is restricted. If the processing of your personal data has been restricted we may only, besides storing the data, process your personal data with your consent, in order to establish, exercise or defend legal claims or to defend rights of others.

Transfer your personal data (data portability)

Finally, you have the right to request a copy of the personal data that we store about you in a struc­tured, commonly used and machine-readable format (data portability). The right to data portability, compared to the right to access, only comprises such personal data you yourself have provided and which we process based on certain legal grounds, e.g. your consent.

We may occasionally update this information, e.g. if we would process personal data for new pur­poses, collect additional categories of personal data or share personal data with other recipients. In such a case, we will notify you in an appropriate way. The latest version of the information is always published on this page.

If you have any questions regarding the processing of your personal data, please do not hesitate to contact us. See below for contact details. If you are not satisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority in Finland. You can find the relevant supervisory authority’s contact information here.

HKScan Oyj
0111425-3
Lemminkäisenkatu 48, 20520 Turku
privacy@hkscan.com

Please see the table below for further information regarding which categories of personal data that we process.